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# Sessions & counselling

> The counselling calendar — set availability, book sessions, run them over video, mark outcomes, and (on advanced plans) get AI summaries and transcripts.

> **Info**
>
> **Flow type:** `Agency`  ·  **Product:** StudyHQ Portal (team)
>
> **Where:** open your project → sidebar → **Sessions**.
>
> The **Sessions** page exists when your plan includes counselling. Admins see
> the whole project's calendar; counsellors see their own.

## The calendar

Switch between **Month**, **Day**, and **List** views at the top.

Everything on this page belongs to **this project only** — the counsellor
filter shows this project's counsellors, and sessions from other projects never
appear here.

---

## Setting availability (counsellors)

#### My availability

Click **My availability**.

#### Add your free time

Add the time ranges you're free, as a weekly pattern.

#### Save

Your ranges are automatically divided into bookable slots of your project's
**session length** (set in
[Project settings](/documentation/agency/portal-guide-team/project-settings)).

> **Note**
>
> Availability can only be set for **future dates** — past days and today are
> read-only. New counsellors should set availability first, so sessions can be
> booked with them.

---

## Booking a session

Click **Schedule new session**, pick a student and an open slot, and confirm.

* The session dropdown shows **your project's configured session names** (for
  example *Report interpretation*, *Parent discussion*). Sessions run in order,
  so the booking attaches to the student's **next** session automatically.
* The student is emailed the details, and the session lands on the calendar
  with a **meeting link** — the counsellor is the meeting organiser.
* **Students can also book their own sessions** into a counsellor's open slots
  from Bixa.

---

## Running a session

On the day, open the session from the calendar, dashboard, or List view, and
use **Join meeting** to enter the call. Afterwards, mark the outcome:

| Action         | What happens                                                          |
| -------------- | --------------------------------------------------------------------- |
| **Complete**   | The session is done — the student's journey advances to the next step |
| **No-show**    | The student didn't attend                                             |
| **Cancel**     | The session is off — the student is emailed automatically             |
| **Reschedule** | The original shows as replaced and the new session takes its place    |

---

## The session page

Click any session to open its own page: who's attending, when, its status, the
lifecycle buttons, and your session **notes**.

If your plan includes **advanced counselling**, completed sessions also carry:

#### AI summary

Key decisions, detailed notes, action items, open questions.

#### Transcript

The full transcript with **speakers identified**.

#### Suggested questions

Prompts for the next session.

On a basic counselling plan these panels don't appear — session details and
your own notes are always there.

> **Note**
>
> Renamed a session type in settings? Names update everywhere at once —
> including sessions that were already booked.

Next: **Career plans & roadmaps**.