Enrollment Sync

StudyHQ maintains a student dashboard that shows whether a student is enrolled or not. This guide explains how to keep that status in sync when a lead converts to an admission on your platform.

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Why Sync Enrollment?

When a student who has taken a StudyHQ assessment later converts to an admission in your CRM, StudyHQ can reflect that status on the student’s profile. This gives counsellors and institutions a complete view of the student journey — from assessment to enrollment.

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Sync Options

There are two ways to keep enrollment status in sync:

Option 1 — Push via Webhook

When a lead is converted to an admission in your CRM (e.g. status changes to “Admitted” or equivalent), send a status update to the StudyHQ webhook with the student’s email.

Trigger: CRM lead status changes to enrolled/admitted Direction: Your platform → StudyHQ

This is the recommended approach for real-time accuracy.

Option 2 — Pull via Scheduled Sync

Expose your leads and admissions API to StudyHQ. StudyHQ will periodically pull updated records and automatically mark students as enrolled based on matching email addresses.

Trigger: Scheduled job on StudyHQ’s end Direction: StudyHQ pulls from your platform

This option requires sharing API access with StudyHQ during onboarding.

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Choosing the Right Option

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Getting Set Up

Enrollment sync is configured during onboarding. To enable it:

1. Decide on your preferred sync method (push or pull)
2. Contact support@studyhq.com with your preferred approach
3. StudyHQ will provide the webhook endpoint (for Option 1) or share the sync configuration (for Option 2)